Room Policies

Classroom and Meeting Room Policy

Because library-related instruction peaks at the beginning of each semester, use of the Mansfield Library classrooms, meeting rooms, and special use areas have been designated for library use and library-sponsored instruction only during the months of September–November and February–April.

The University of Montana faculty, staff, and students may reserve library classrooms and meeting rooms only on a non-recurring basis during the months of December–January, and May–August. Faculty can call the Information Center and speak with a librarian about  scheduling a classroom and students.

If you have a smaller group of individuals (2-10), consider scheduling a group study room instead.

  • University faculty, staff, and students may schedule a library classroom or meeting room on a non-recurring basis and only during the months of December–January and May-August.
  • Exceptions to the general or room-specific use guidelines may be approved only by the Dean of Libraries.
  • Food and drink may be allowed during special events in accordance with University Catering Services policy.
  • A $75.00 cleanup fee will be charged when food is served.
  • All personal belongings are the sole responsibility of the owner.
  • Technical support for library equipment is provided by the library’s Technology and Systems Services.

Scheduling

Library-related instruction is our first priority. Library faculty and some library staff have been granted access to the library’s electronic room scheduling calendar and may schedule library-related classes directly. Scheduling procedures for non-library-related activities are specific to each room. Rooms can be scheduled for non-library-related purposes at least three (3) days and no more than seven (7) days in advance during December–January and May–August. Call the Information Center at 406-243-6866 to reserve a classroom or meeting room.

Room Descriptions 

Buckhous Room

Buckhous Room (Level 2, MLIB 284) is a smart classroom intended for hands-on instruction with networked computers. It has been designated for instruction and library instruction is the first priority.

  • Can I use the Buckhous Seminar Room?

    Use of the Buckhous Room is limited to library-related meetings and instruction from September–November and February-April. During the months of December–January and May–August, the University of Montana faculty, staff, and students may reserve the room on a non-recurring basis only to conduct University-related activities.

  • How big is the Buckhous Seminar Room?

    Fire code sets a room capacity of 49 people. There are 30 computers.

  • What kind of furniture and equipment is available in the Buckhous Seminar Room?
    • Tables and chairs 
    • Telephone
    • Whiteboards
    • Two monitors connected to instructor's computer
    • One black and white printer
    • A set of thirty pairs of headphones is available for checkout with the room key at the Check Out Desk
  • How do I schedule the Buckhous Seminar Room?

    Please call the library administation at 406-243-6800. Administration office hours are Monday-Friday, 8:00am to 5:00pm, excluding holidays.

  • What do I need to know to access the room and use its equipment?
    • A key is required to access the room.
    • The key can be checked out at the library’s Checkout Desk directly before your scheduled meeting or event.
    • A set of thirty pairs of headphones are available to check out with the room key.
    • The key will be checked out only to the individual under whose name the reservation was booked. GrizCard identification is required.
    • The individual named on the reservation is responsible for locking the room for any time period when the room is empty.
    • The key must be returned to the Checkout Desk immediately following the event/meeting.
    • Technical support for Library equipment in the Buckhous room is provided by the Library’s Technology and Systems Services. For assistance during a session call the circulation supervisor at 406-243-4071 or visit the Information Center located in the main lobby (level three).

Student Learning Center

The Student Learning Center (Level 2, MLIB 283) is a smart classroom intended for hands-on instruction with networked computers. It rbas been designated for instruction and library instruction is the first priority.

  • How big is the Student Learning Center?

    Fire code sets a room capacity of 49 people. There are 27 computers.

  • What kind of furniture and equipment is available in the Student Learning Center?

    The Student Learning Center is a smart classroom intended for hands-on instruction that provides students wireless access and access to networked computers. There are:

    • 27 networked computer stations
    • One additional networked station with disability accommodations (equipment and software)
    • Two monitors connected to instructor's computer
    • Whiteboards
    • One color and one black and white printer
    • Telephone
    • A set of thirty pairs of headphones is available for checkout with the room key at the Check Out Desk
  • How do I schedule the Student Learning Center?

    Contact the Information Center at 406-243-6866 to schedule the room for instruction. Note that all non-library faculty instruction requests are referred to a librarian.

  • What do I need to know to access the room and use its equipment?
    • A key is required to access the room.
    • The key can be checked out at the library’s Checkout Desk directly before your scheduled meeting or event.
    • A set of thirty pairs of headphones are available to check out with the room key.
    • The key will be checked out only to the individual under whose name the reservation was booked. GrizCard identification is required.
    • The individual named on the reservation is responsible for locking the room for any time period when the room is empty.
    • The key must be returned to the Checkout Desk immediately following the event/meeting.
    • Technical support for Library equipment in the Buckhous room is provided by the Library’s Technology and Systems Services. For assistance during a session call the circulation supervisor on duty at 406-243-4071 or visit the Information Center located in the main lobby.

Archives Teaching Room

The Archives Teaching Room (Level 4, MLIB 410) has been designated for library instruction with a priority for Archives and Special Collections faculty and staff.

  • How big is the Archives Teaching Room?

    Fire code sets a room capacity of 66 people.

  • What kind of furniture and equipment is available in the Archives Teaching Room?
    • Tables and chairs (6 tables and 18 chairs)
    • Wireless Access
    • Projector and projection screen
    • Telephone access
  • How do I schedule the Archives Teaching Room?

    To request use of the room, contact library administration at 406-243-6800.

  • What do I need to know to access the room and use its equipment?
    • Access to the Archives Teaching Room is through Archives and Special Collections.
    • The room is open only during normal hours of operation of Archives and Special Collections. Food and drink are NOT allowed in the Archives Teaching Room, except by special permission.

Poetry Corner

The Poetry Corner (Level 5, MLIB 511) Poetry Corner is primarily a library study area and seminar room and secondarily is used for library instruction and as a general meeting space.

  • How big is the Poetry Corner?

    Fire code sets a room capacity of 49 people.

  • What kind of furniture and equipment is available in the Poetry Corner?
    • Tables and chairs (four tables and 16 chairs)
    • Wireless Access
  • How do I schedule the Poetry Corner?

    Please contact library administration 406-243-6800 at least three working days in advance.

  • What do I need to know to access and use the room and its equipment?
    • The room is generally open during the library’s normal hours of operation.
    • A sign will be placed outside the room on the day of the scheduled event indicating the room is reserved for use.
    • Persons who have reserved the room may request occupants vacate the space for the scheduled activity. If assistance is needed, contact the circulation supervisor on duty at the Checkout Desk on level three.
    • Technical support for wireless access may be requested by contacting the circulation supervisor on duty at 406-243-4071.

Theta Rho Room

The Theta Rho Room (Level 4, 410A) is primarily a library study area that may also be used as a meeting space, classroom space for library-related instruction, and as an event space for Mansfield Library-sponsored events.

  • How big is the Theta Rho Room?

    The room can accommodate approximately 50 people seated or 100 people standing.

  • What kind of furniture and equipment is available in the Theta Rho Room?
    • Chairs
    • Coffee tables and end tables
    • Wireless Access
  • How do I schedule the Theta Rho Room?

    Please contact library administration at 406-243-6800.

  • What do I need to know to access the room and use its equipment?
    • Display cases will remain in place during events. Care must be taken to protect them and their contents.
    • A sign will be placed outside the room on the day of the scheduled event indicting the time the room is reserved for use.
    • Persons who have reserved the room may request occupants vacate the space for the scheduled activity. If assistance is needed, contact the circulation supervisor on duty at the Check out Desk on level three.
    • Technical support for wireless access may be requested by contacting the Check Out Desk at 406-243-4071.

One Button Studio, Virtual Reality Room, and Lightboard Studio Policy

  • Please do not touch the camera, lights, microphone, change any settings, or attempt to
    adjust projection/camera angles or unplug, modify, touch or troubleshoot any
    equipment in the studio.
  • Please do not affix anything to the curtains, green or blue screen, or walls.
  • Please do not lean on, push or move the control center table.
  • Please return chairs to designated location and leave the room clean and ready for the
    next user.
  • Please report if the door was unlocked when you entered and please lock the door
    when finished.