Circulation Policies

For more information on the circulation department, see our department page or contact us at 406-243-6734.

How to Check Out

To check out library material you must present a current, valid picture ID. You can access your circulation accounts, place holds, renew materials, cancel pending requests, and determine if fines have been assessed, 24 hours a day, 7 days a week through your library account.

Privileges by Affiliation

Material Checkout Period* Fees/Fines Assessed Services
Books 3 weeks
  • Overdue $.50 per day
  • Media/Journals fine $1 per day
  • Reserve fine $.50 per hour
  • Recall fine $1 per day
  • Lost/replacement/Processing fee assessed
  • Interlibrary Loan
  • Remote database access
  • Place hold/recall
  • Reserve
Bound journals 3 weeks
Media 3 weeks
* All items subject to recall
Material Checkout Period* Fees/Fines Assessed Services
Books 1 year
  • No overdue fines
  • Lost/replacement/Processing fee assessed
  • Recall fine $1 per day
  • Interlibrary Loan
  • Remote database access
  • Place hold/recall
  • Reserve
Bound journals 1 year
Single journals 1 year
Media 1 year
* All items subject to recall
Material Checkout Period* Fees/Fines Assessed Services
Books 4 months
  • Overdue $.50 per day
  • Media/Journals fine $1 per day
  • Reserve fine $.50 per hour
  • Recall fine $1 per day
  • Lost/replacement/Processing fee assessed
  • Interlibrary Loan
  • Remote database access
  • Place hold/recall
  • Reserve
Bound journals 4 months
Media 4 months
* All items subject to recall
Material Checkout Period* Fees/Fines Assessed Services
Books 3 weeks
  • Overdue $.50 per day
  • Media/Journals fine $1 per day
  • Reserve fine $.50 per hour
  • Recall fine $1 per day
  • Lost/replacement/Processing fee assessed
  • In-library database access
  • Place hold/recall
  • Reserve
Bound journals 3 weeks
Media 3 weeks
* All items subject to recall
Material Checkout Period* Fees/Fines Assessed Services
Books 3 weeks
  • $50 annual cost (Alumni Office)
  • Overdue $.50 per day
  • Media/Journals fine $1 per day
  • Recall fine $1 per day
  • Lost/replacement/Processing fee assessed
  • In-library database access
  • Place hold/recall
Bound journals 3 weeks
Media 3 weeks

* All items subject to recall

Borrower must be a current member of the University Alumni Association

Material Checkout Period* Fees/Fines Assessed Services
Books 3 weeks
  • Overdue $.50 per day
  • Media/Journals fine $1 per day
  • Reserve fine $.50 per hour
  • Recall fine $1 per day
  • Lost/replacement/Processing fee assessed
  • In-library database access
  • Place hold/recall
Bound Journals 3 weeks
Media 3 weeks
* All items subject to recall
Borrower must be 15 years of age, have a Montana address and a picture ID.

Overdue and Damaged Materials

Material borrowed from the Mansfield Library will be due back on the date and time specified at the time of checkout. Paper due-date receipts are not automatically printed: if one is desired, please request it prior to check out. Library users will be notified by e-mail about overdue material. All notices are sent via e-mail to UM library user's official University of Montana e-mail address for faculty, staff and students.

Checked out Items have different loan periods based on the type of item and type of user. Library users can see an up to date list of items checked out to them and the due dates by checking their accounts on the library catalog. The Mansfield Library sends a series of courtesy notices to users about checked out and overdue items. The Library assumes no responsibility for incorrect address or contact information. The borrower bears sole responsibility for returning materials on time and in the same condition as when the item was checked out.  Non-receipt of courtesy notices, nor non-use of e-mail is not a factor in regard to overdue charges.

Time intervals for notices are listed below and are based on typical library hours during the academic year; when the library is closed notices may be delayed accordingly.

A Courtesy Notice is sent via email or text 4 days before an item is due back.

An Overdue Notice is sent via email or text 1 day after the item’s due date. Subsequent Overdue Notices are sent via e-mail or text two more times at 7 day intervals (i.e. on the 8th day overdue and on the 15th day overdue).

A Lost Notice is sent once via e-mail or text. Lost Notices for books are sent via e-mail or text 45 days after they were due. Lost Notices for most media items are sent via e-mail or text 7 days after they were due.

After 45 days overdue the material will be declared lost and the maximum overdue fines, replacement and processing charges will be assessed. Unpaid overdue fines and lost book fees for faculty, staff and students are turned over to UM Business Services for collection once each month. All lost and subsequently returned materials remain the property of the Mansfield Library.

Recall Notices for a requested item are sent immediately after the item is eligible for recall (e.g. For a book a recall notice would be sent 3 weeks after it was checked out).

Replacement charges are based on yearly average replacement costs published in YBP Annual Book Price Update or the actual replacement cost of the item.

Unpaid library material charges may lead to temporary loss of library circulation privileges and further billing by UM Business Services.

Circulation and Interlibrary Loan policies, and schedules of fees and fines, are created to ensure timely access by all users to library materials. All loan policies will be available in print and on the Library’s Website. Library fines and associated fees are subject to Board of Regents’ approval. Access privilege levels and borrowing checkout times have been set in accordance with electronic resource licensing agreements, library personnel resources, and the needs of diverse types of library users with consultation from appropriate campus groups including: Faculty Senate Library Committee, ASUM, Graduate Council, Staff Senate, Human Resource Services and the Alumni Association.

Mansfield Library observes the strictures on "Nondisclosure of Library Records" as stated in the Montana Code Title 22-1-1103. The library will not reveal the names of people who have checked out library materials.

Fines and Fees

Items must be returned or renewed on or before their due dates or overdue charges will be assessed. Items returned in damaged condition may be subject to replacement and/or processing fees.

The Library assumes no responsibility for incorrect address or contact information. The borrower bears sole responsibility for returning materials on time and in good condition. Non-receipt of courtesy notices and email is not a factor in regard to overdue charges.

The following is a list of the most common fines. It is not a comprehensive list of all possible fines. If an item reaches a status of "lost", the maximum overdue fine of $20 may be assessed for all material except laptops.  The laptop maximum overdue fine of $140.00 may be assessed.

Item Fine
Print material $.50/day/item
Periodicals/media $1/day/item
Reserve material/keys $.50/hour/item
Recalled items $1/day/item
Laptops $12/day
Maximum overdue fines $20/item except laptops
Maximum overdue laptop fines $200/item
Billing processing fees $10/item
Replacement charges varies per item
Replacement charges laptops w/adaptors           $1580/item

All lost and/or damaged and subsequently returned materials remain the property of the Mansfield Library.